Purpose

At [COMPANY], we recognize the potential of generative AI to enhance productivity, innovation, and efficiency in the workplace. This policy is designed to ensure that generative AI is used ethically, securely, and in alignment with our [COMPANY’S] values.

Scope

This policy specifically applies to the use of web-based AI interfaces where users engage in prompting to generate responses including finding information, creating content, and editing existing written content.

Examples of AI-generated content may include, but are not limited to:

Emails and formal letters
Blog posts, reports, and other publications
Sales and marketing copy
Policies and job descriptions
Spreadsheet calculations
Foreign language translations
Code development and debugging
Sorting and organizing documents or information
Creating outlines or summaries of internal or external content

While generative AI offers valuable benefits, it also presents risks, including uncertainties around content ownership, security, and privacy—especially when handling proprietary company data or sensitive information. Additionally, AI-generated content may be outdated, misleading, or even fabricated. Therefore, users must exercise caution and verify accuracy before relying on AI-generated material.

Eligibility

This policy applies to all employees of [COMPANY], regardless of their role, location, or employment status. It covers any work performed on behalf of [COMPANY], whether conducted on company premises, remotely, or at any other location.